Privacy Policy

Effective Date: 9/19/2025

Brain Revamp Clinic (“we,” “us,” “our”) is committed to protecting the privacy and security of your health and personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information, and your rights regarding that information.

1. Information We Collect

We collect personal and health information necessary for the provision of mental health services. This may include:

  • Identifying information (name, address, date of birth, contact details)

  • Medical and mental health history (diagnoses, treatment plans, medications)

  • Information necessary for immigration evaluations (trauma history, psychological assessments, etc.)

  • Billing and insurance information

  • Communications with you (emails, messages, appointment scheduling)

  • Any other information you voluntarily provide

2. How We Use Your Information

We use your information for purposes including:

  • Providing evaluation, therapy, and related clinical services

  • Creating immigration evaluation reports (VAWA, Hardship Waivers, T-Visa, U-Visa, Deportation Cancellation, etc.)

  • Billing, insurance, and payment processing

  • Scheduling and managing appointments

  • Complying with legal or ethical obligations

  • Quality assurance, training, and audit purposes

3. Sharing / Disclosure of Information

Your health information is protected under HIPAA (Health Insurance Portability and Accountability Act) and similar state laws. We will not share your protected health information (PHI) except as permitted or required by law, including:

  • With your written authorization

  • With other health care professionals involved in your treatment / care

  • For payment or health care operations

  • If required by law (e.g., reporting abuse, compliance with court orders)

  • To prevent serious threat to health or safety

4. Your Rights

You have certain legal rights regarding your personal and health information, including:

  • The right to access your health records

  • The right to request correction of inaccurate information

  • The right to limit or restrict certain disclosures

  • The right to request confidential communications (e.g., alternative contact methods)

  • The right to receive a copy or summary of this Privacy Policy

5. Security Measures

We use administrative, technical, and physical safeguards to protect your information, including:

  • Secure storage of paper records

  • Encryption and secure software for electronic records

  • Access controls to electronic systems

  • Staff training on confidentiality and privacy practices

6. Telehealth & Communications

For remote sessions or electronic communications:

  • We may use secure, HIPAA-compliant video or phone platforms

  • Email / texting may be used for appointment scheduling or reminders, but may not be fully secure; please inform us of your preferences regarding modes of communication

  • We recommend secure WiFi and private settings when using telehealth

7. Minors & Guardians

If you are under 18 or otherwise legally a minor, guardianship laws may affect your privacy rights. Guardians usually have rights to access records, unless restricted by law.

8. Changes to This Policy

We may update this policy from time to time. The updated policy will be posted on our website with a new effective date. We will let you know of any significant changes via [email or other method].

9. Contact Us

If you have any questions, concerns, or requests related to your privacy or this policy, please contact:

Brain Revamp Clinic
angelica@brainrevampclinic.com
786-383-2779

HIPAA Notice: Brain Revamp Clinic complies with the federal HIPAA Privacy Rule and applicable state privacy laws. You may request our full Notice of Privacy Practices for more detailed information about how your protected health information (PHI) is handled.